Instructions – Magazines, brochures and catalogues

Material guide (PDF)
Prepress quick guide (PDF)

Address data

Format

Text file, fixed-width fields, title line
Text file, fields separated by characters, e.g. semicolon or tab. Title line.
Excel file.

Numeric fields whose content can change are critical in an Excel file. When using Excel, you should attach a separate file with field descriptions, specifying the descriptions and sizes.

For example: Name (50), Sum (max 6, 2 decimals, ”100.00”), Reference number (14), customer number (11 characters, 0113000001). In Excel-format data, address lists must not put in worksheets, but always as separate Excel files.

Different versions can be in different tiles or in the same file with version numbers (e.g. language code, version code, etc.). It is recommended to submit the address list in a single file if the mailing batch and product type are the same.
The printing materials and attachments are allocated to the product selectively, according to the version code.

In the case of a digital product, it is possible to combine data from several files into a single product. The files do not need to be in the same format. The files to be merged must contain at least one field that has identical content in both files for the purpose of merging, if the merged data is versioned data

Naming

Addresses are named as specifically as possible; it is recommended to use the format yymm(dd) before the month to make the address list more identifiable.
If there are several versions of the address lists, the addresses must be named using the same prefix + version.

Submitting materials

Web form: https://secure.hansaprint.net/material
(username: osoitteet, password: aineisto)
Customer-specific credentials are required for FTP (and SFTP) transfer. Credentials are available from your contact person. A ZIP file transmitted via FTP and web form can be protected with a password.

We do not accept address data by e-mail due to data security reasons.

PDFX-ready InDesign PDF layout files (joboptions)

ID joboptions COLOR-CONV.zip with the CMYK conversion of images (ZIP)
ID joboptions NO-COLOR-CONV.zip without image conversion (ZIP)
Adobe Creative Cloud colour setting files (CSF)
Page Exporter Utility script, for printing 1-page PDF files from InDesign (ZIP)
PDF Preflight profile, for verifying PDFX-4-compliant PDF files using Acrobat Pro (ZIP).

ICC profiles

The ICC profiles recommended by Hansaprint are suitable for both colour separation (CMYK conversion) and proofing. Download an appropriate profile according to the printing method and paper used.

The print method is either heatset web offset (HSWO) or sheet fed offset (SFO). The document of paper names and associated recommended profiles below assists you when selecting the profile.

Middle and High Weight Coated (MWC/HWC) Heatset Web Offset (HSWO): ISOcoated_v2_300_eci.icc

Sheet fed offset (SFO): ISOcoated_v2_eci.icc

Light Weight Coated, Improved (LWC) Heatset Web Offset (HSWO): PSO_LWC_Improved_eci.icc

Light Weight Coated, Standard (LWC) Heatset Web Offset (HSWO): PSO_LWC_Standard_eci.icc

Machine Finished Coated (MFC) Heatset Web Offset (HSWO): PSO_MFC_Paper_eci.icc

Supercalendered (SC)
NOTE! NOTE! When using improved SC paper, such as UPM Smart, use SC profile for separation and MFC profile for proofing.
Heatset Web Offset (HSWO): SC_paper_eci.icc

Uncoated Woodfree (WFU) Also referred to as offset paper. Paper tone is very white.
Heatset Web Offset (HSWO) and fed offset (SFO): PSO_Uncoated_ISO12647.icc

Improved Newsprint, Machine Finished (MF, INP) Heatset Web Offset (HSWO): PSO_INP_Paper_eci.icc
Standard Newsprint (SNP) Heatset Web Offset (HSWO):
PSO_SNP_Paper_eci.icc

Special profiles

Profile: hansa_60l_web_3_5_BW.icc

Use: The profile produces a “black & white” CMYK image, where the black separation is clearly the strongest.
The purpose is to produce a strong black to the image (rich black).
Print method: Heatset Web Offset (HSWO)
Papers: Coated papers; MFC, LWC, MWC and WFC.

Paper names and their recommended profiles

Paper names and their recommended profiles (PDF).